Author Guidelines

Author Guidelines

To submit a manuscript for publication, one author should register on Scholar One website, and follow the five steps of the submission process.            


            Medical Ultrasonography is the official publication of the Romanian Society for Ultrasonography in Medicine and Biology (SRUMB).

The journal aims to promote ultrasound diagnosis by publishing papers that deal with fundamental and clinical research, scientific reviews, clinical case reports, progress in ultrasound physics or in the field of medical technology and equipment, as well as educational papers, special reports and letters to the editor.

            The journal is published quarterly, and papers are accepted for publication in English language.

            The official title abbreviation is Med Ultrason. It should be used in citations, footnotes, legends for figures and all bibliographic references.


1. Copyright

            Submitting a scientific paper to Medical Ultrasonography for publishing is subject to compliance with the following statements:

• the paper is original and has not been published in other journals or books;

• the paper has not been sent or is not under consideration for publication elsewhere;

• all authors agree upon publication of the paper.

The statements can be downloaded from the journal website.

            All these statements should be included in a formal declaration signed by all the authors. The filled in, signed and scanned images of these two forms have to be uploaded at the last step of the submission process (Step 4. Uploading Supplementary Files).

            In cases where the paper is accepted for publication, copyright will be transferred to Medical Ultrasonography and the "Iuliu Hatieganu" Medical Publishing House. Authors must agree to undertake all responsibility for the scientific content and originality of the paper; Medical Ultrasonography will take no responsibility whatsoever in this respect.


2. Preparing the manuscript

2.1 General

a. Style & language.

Manuscripts should be prepared according to the style of the journal. They should be written in concise and grammatically correct US English. Authors should ask for assistance if not writing in their native language.

Papers not conforming to the style of the journal, incomprehensible, written in inappropriate English, or not submitted strictly according to the journal guidelines will be returned to the authors for revision, without peer reviewing.

If the manuscript is not complying to accepted standards of English usage, the authors may be required to bear the cost of English supervision/ translation.

b. Text and page layout.

            The papers submitted for publication must be write in Microsoft Word program, in 12p Times New Roman font, 1.5 line spacing. Page size should be A4, margins must be normal (2.54 mm in top, bottom, right and left). Page numbering must begin with the title page. No numbering of the lines is needed.

c. Text length, abbreviations and measurement units

            The length of the manuscripts: maximum 5000 words for original paper, 6000 for reviews, 2000 for pictorial essay, 1500 for case report, 500 for letter to editor (including the abstract, keywords, references, legend and tables). For letter to editor only one imagine or table is accepted.

            The editors reserve the right of condensing any paper submitted.

            Use only standard abbreviations. Avoid abbreviations in the title and abstract. Explain every abbreviation before to use it.

            Measurements of length, height, weight, and volume should be reported in metric units. All hematological and clinical chemistry measurements should be reported in the metric system in terms of the International System of Units (SI)

d. Images and tables.

            Imagines (figures) and tables should be grouped in a distinct section. They must be numbered according to the order in which they appear in the text- the imagines (figures) in Arabic numeral (ex. fig 1) and the tables in Roman numeral (ex. tab I). Do not send them in PDF format!

            The captions for figures (images) must be typed on a separate page entitled "Legend for figures". Each table must have a title. Images or tables should not appear in the text; the desired location for insertion should be indicated by means of a paragraph, such as: (location for figure no….) or (location for table no…)

            Only high quality images will be accepted for publication. File formats: BMP or TIFF for images, 300 dpi, image width 8 cm (single column) or 16 cm (double column), for color images color mode should be CMYK.

            The tables (design: Table Grid) are accepted as word documents included at the end of the main document (see below).

            In cases where reproduction of previously published images is intended, it is necessary to attach the written consent of the author and of the publishing house where it was formerly published. All prospective or experimental papers involving human subjects or experimental animals must include the agreement granted by the medical ethics commission of the institution where the research was conducted.

            If the manuscript reports medical research involving human subjects, authors must include a statement confirming that informed consent was obtained from all subjects, according to the World Medical Association Declaration of Helsinki, revised in 2000, Edinburgh.


3. Structure of the submission files


The manuscript has to be submitted in this form:


a) in step 2 of submission process, the word document (the original file) that is uploaded has to include the following: title of the manuscript, abstract and keywords, main manuscript, references, tables, legend. Do not insert here the name of the authors and affiliation in order to ensure a blind review.

b) in step 4 of submission process the supplementary files that must be uploaded are: title page, images, submission letter, declaration of conflict of interest.


Title page includes: title of the paper, full names of the authors, department and institution(s) where the study was conducted, postal code, city, district, phone and/or fax number and/or e-mail address for contacting corresponding author, full postal address for correspondence. Please add all the authors in desired order (name, surname).


            Abstract (on a separate page) preceding the text body. In the case of original papers, abstracts should not exceed 250 words and should have the following structure: 1) aims; 2) material and methods; 3) results; 4) conclusions. Abstracts for literature reviews and educational papers should not exceed 200 words. For case reports, the abstract must not exceed 120 words and must underline the following: 1) purpose of the presentation; 2) peculiarities of the case; ranking of the issues approached within the general knowledge of the respective condition.

            Three to five keywords must be selected for every paper from the Index Medicus (; the key words should be inserted after the abstract and separated by semi-colon (term1; term2; term3).


The main document has to be structured as follows:

            Introduction – should define the topic of the paper and present the status of current knowledge in the field.

            Material and methods – should describe the equipment employed, the group of patients studied and the methodology. We recommend specification of the type of ultrasound equipment employed. The statistical analysis methodology used must also be described.

            Results – should present the obtained data, in a concise manner, preferably in tables and diagrams.

            Discussions – should present the interpretation of the researcher’s results from the perspective of relevant literature data.

            Conclusions of the paper must be clearly stated in the end.

            Acknowledgements - should be made only to those who have made a substantial contribution to the study

            References must include only papers that are quoted in the text and that have been published. References must be numbered in Arabic numerals in the order in which they appear in the text (where they should be inserted between square brackets [ ]) and listed in numerical order. Titles of medical journals must be abbreviated according to the Index Medicus. All authors must be quoted for an article, if they are up to six. Over seven authors, only the first three will be quoted, followed by the "et al" indication.

References should be listed according to the following format (examples):

a) Article:

• Marks WM, Filly RA, Callen PW. Real-time evaluation of pleural lesions: new observations regarding the probability of obtaining free fluid. Radiology 1982;142:163-164.

b) Papers published only with DOI numbers:

• Guerriero S, Alcazar JL, Pascual MA, Ajossa S, Olartecoechea B, Hereter L. The pre-operative diagnosis of metastatic ovarian tumors is related to the origin of the primary tumor. Ultrasound Obstet Gynecol 2011, doi: 10.1002/uog.10120.

c) Book:

• Talano JV, Gardin JM. Textbook of two dimensional echocardiography. London: Gruene & Stratton, 1983.

d) Book chapter:

• Brooks M. The Liver. In: Goldberg BB, Pettersson H (eds). Ultrasonography. Oslo, The Nicer Year Book 1996:55-82.




4. Editorial policy

            Medical Ultrasonography promotes evaluation of all the scientific papers by independent reviewers. The editor-in-chief or one of the editors evaluates each manuscript and, in 1-3 weeks from reception, decides upon their priority level (sent to review, rejected without being sent for review or returned to authors with suggestions for improvement before submitting to review). The editors reserve the right to request any changes they may consider appropriate, in the title, structure or body of the paper.

            The papers are submitted to two blind reviewers with expertise in ultrasonography. Based on the reviewers' recommendations, the editors decide whether a paper is published or not. In case of marked discrepancy between the decisions of the two reviewers, the editor may send the manuscript to another arbitrator for additional comments and a recommended decision. The full decisional process may last 6-8 weeks. Failure of the authors to comply with the editorial revision requests may induce publication rejection.

            A 150 euro processing fee (100 euro for the first author if SRUMB member) is charged for each accepted paper. The fee must be paid ahead of publication, at the time when the authors give the authorization for publication of the final proof. Instructions for online payment are available on the journal site.  No free reprints of the published paper are supplied. No additional reprints may be ordered.


5. Submitting manuscripts for publication

            To submit a manuscript for publication, one author should register on Scholar One website, and follow the five steps of the submission process.            

Remark: Medical Ultrasonography cannot be held responsible for losing or damaging the files delivered through the Internet.





Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.


  2. The manuscript file is in MS Word format 2003 or 2007 (.doc, not as PDF format, nor .docx). The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal section of the site.
  3. The manuscript (without authors and affiliation) will be uploaded in step 2 of the process. All the other files (title page-with authors and affiliation, images, submission letter and Declaration of Conflict of Interest) will be uploaded in step 4 of submission process.

  4. Image formats: TIFF or BMP files; - resolution: 300 dpi; image width 8 cm (single column) or 16 cm (double column) - for color images, color mode should be CMYK; the image files must be named (e.g. Fig_1) and uploaded in the last step of the submission proces (Step 4. Uploading Supplementary Files) (do not insert images within Word documents!).
  5. Please make sure you have downloaded the Submission Letter and the Declaration of Conflict of Interest. In order to submit the paper all authors have to agree with the content of the manuscript, and to sign it. The scanned images of these two documents must to be uploaded in the last step of the submission process (Step 4. Uploading Supplementary Files).

  6. By ticking this box you provide your consent with the Privacy policy of the website.

  7. ALL THE AUTHORS have been correctly (full name, affiliation, and e-mail) introduced in the summary/metadata submission step. Please note that only the authors enlisted here will be sent to the international databases
  8. Only 2 authors are accepted as "equal contribution" and only one author as corresponding author.
    Failure to follow ALL the journal recommendations for submission leads to rejection of  the manuscript.
  9. The submission has not been previously publishednor is it under consideration  for being published in another journal .


Copyright Notice

All rights are reserved to the Medical Publishing House of the „Iuliu Hatieganu" University of Medicine and Pharmacy, Cluj-Napoca; no parts of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise without the permission of the editor.

Correspondence regarding permission to reprint all or part of any article published in this journal should be addressed to the Editor, e-mail:


Privacy Statement

Privacy Policy

In accordance with the article 13 of the EU General Data Protection Regulation (GDPR) 2016/679, the Data Controller, Medical Ultrasonograply ( journal (in the person of the legal representative pro-tempore, with headquarters presented in the contact page - hereafter named MedUltrason) guarantees the observance of the rules on personal data protection.

This privacy policy sets out how this journal uses and protects any information that you give when you use this website.

This journal may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 25 may 2018.

The data collected from registered and non-registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviors, as well as tracking geopolitical and social elements of scholarly communication. The personal data gathered and will not be given to third parties.

This journal’s editorial team uses this data to guide its work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data that figures in the research  reported here.

Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.

The present privacy sets the legal basis upon which the personal data collected will be used:

  1. Their principal use is solely related to the services offered by the journal, i.e., submission of scientific manuscripts to be evaluated for publication; request to evaluate scientific contributions (referee); correspondence with the corresponding Author during the editing workflow of the article; newsletter informing about the publication of the most recent issue, or informing about changes in the policies of the website.
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  3. By no means the collected data will be sold or disclosed to third parties.

What we collect

We may collect the following information:

  • When a user creates an account on the website: first name, last name, username, email address, and password (encrypted) - that are required.

  • When a manuscript is submitted to a PKP application, contributor information is
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    This information is stored as submission metadata and is provided as part of
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What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

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  • Information from the user registration. This information is available to the user via their User Profile (and, with the exception of the username and dates, can be edited). System administrators, journal managers, and editors can also access and edit this data (except the username and dates) via the application back end. The data is not otherwise publicly available.
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  • Information about workflow. Submission participants have access to different amounts of workflow data depending on their role. Journal managers and editors can access all submission data; section editors and editorial assistants can access all submission data only for those submissions to which they have been assigned;
    authors have limited access to their own submissions and are only able to see 10the data they have supplied, or that editorial staff have explicitly made available to them.
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We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure,we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online


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Users' rights:

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  7. To lodge a complaint with the competent supervisory authority identified under art. 77 of EU Regulation 2016/679 in the case of alleged violation of the regulations governing the processing of personal data.


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